Free event planner job description template
Fill in the [brackets] and cut anything that doesn’t fit your job. Unlock one-tap copy and PDF download free with your email.
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Event Planner job description template · Fill in the [brackets]
Event Planner
About the job
[Business name] is hiring an Event Planner who plans and runs events from budget and venue to vendors and day-of coordination. [One or two sentences about your business and why someone would want to work there.]
What you’ll do
- Meet with clients to understand the purpose of the event
- Plan the scope of the event, including time, location and cost
- Solicit bids from venues and service providers
- Inspect venues to ensure they meet the client's requirements
- Coordinate event services such as rooms, transportation and food
- Monitor event activities to ensure the client and attendees are satisfied
- Review event bills and approve payments
What you need
- Bachelor's degree [or equivalent experience]
- Event or hospitality experience [specify]
- Organization and vendor negotiation skills
- Weekend and evening availability
Nice to have
- Event planning certification
- Experience with [weddings, corporate events]
How to apply
[Apply link, email or phone], by [date].
[Business name] is an equal opportunity employer.
✓ Unlocked. Use the buttons above the template to copy it or save it as a PDF.
Example: the template filled in for a small business
Hypothetical example for Gather and Co. Events, a four-person event planning company.
Gather and Co. Events is hiring an Event Coordinator (Monday to Friday, with event weekends). You'll manage vendor quotes, budgets and day-of logistics. Prior event experience is required.
Notice what makes it work: real hours, the actual tools, who they report to, and one honest reason to want the job. That’s the difference between a blank template and a job description that gets the right applicants.
What an event planner does
An event planner plans and runs events from budget and venue to vendors and day-of coordination. Typical duties include:
- Meet with clients to understand the purpose of the event
- Plan the scope of the event, including time, location and cost
- Solicit bids from venues and service providers
- Inspect venues to ensure they meet the client's requirements
- Coordinate event services such as rooms, transportation and food
- Monitor event activities to ensure the client and attendees are satisfied
Duties adapted from the U.S. Bureau of Labor Statistics, Occupational Outlook Handbook.
Requirements, training and licenses
The Bureau of Labor Statistics says a number of voluntary certifications are available for meeting and convention planners. They are not required.
Training: Bachelor's degree typical.
How much does an event planner make?
Source: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook. A median means half earned more and half earned less. Pay in your area may be higher or lower; check postings for similar jobs near you. A growing number of states and cities require a pay range in job postings, so check your local rules before you post.
Before you set the rate, run the free hiring cost calculator. It adds payroll taxes and other costs and shows how much work the hire needs to bring in to pay for itself.
Free template or written for you?
| Free template | Job Description $30 | Hiring Kit $299 | |
|---|---|---|---|
| Written for | Any business | Your business | Your business |
| Duties and schedule | Typical, with blanks | Yours, filled in | Yours, filled in |
| Pay | National figure | Set for your local market | Set for your local market |
| State rules | “Check your state” | Checked for your state | Checked for your state |
| Ready to post | No, you edit it | Yes | Yes, plus the job posting |
| Performance review form | — | Included free | Included |
| Interview guide and 30-60-90 day plan | — | — | Included |
| Use the template | Have us write it | Get the Hiring Kit |
Free template
- Typical duties with blanks to fill in
- National pay figure
- You edit it before posting
Job Description · $30
- Written for your business: your duties, schedule and pay
- Checked for your state’s rules
- Ready to post
- Free matching performance review form
Hiring Kit · $299
- Everything in the $30 job description
- The job posting
- Interview guide
- 30-60-90 day plan for the new hire
Fixed prices. See what’s included in Job Description Writing and the Hiring Kit.
Common questions
How do I pay an event planner?
Options include salary, hourly or a share of each event's fee. State the method and when pay is earned, since event income is uneven.
Can I use this template for free?
Yes. Copy it, edit it and post it. It's a starting point written for any business, so fill in the brackets and adjust the duties to your actual job. If you'd rather have it written for your business, ready to post, our Job Description service is $30.
Is this legal advice?
No. This page is general information. Requirements for some roles, especially in healthcare, vary by state. Check your state's rules, and talk to an employment attorney if you're unsure.
Published by Groundwork Business Advisory. Updated October 2026. General information, not legal advice. Pay data: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook, May 2025 wage estimates.